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KA Project Management (KA.PROJECT)

It’s all about project...

A Project is an undertaking to meet established goals within cost, schedule and quality objectives.

The project manager is the person who has the ability, skills and talents to manage a project.

The Project Management brings together and optimizes the resources necessary to complete the project successfully. These resources include the skills, talents and cooperative efforts of a team of people, facilities, systems and tools, techniques, information, equipment, insight, knowledge and experience.


Management


Stage 1: Defining

It is imperative to the success of a project that it be clearly defined before it is undertaken. Any definition should include the criteria for determining successful completion of the project. It is reasonable to expect changes to occur once the project is under way; however these changes should be documented along with any resulting impact on schedule and budget

  • Starting with discussion and analysis
  • Writing the project definition
  • Setting the final objective
  • Listing imperatives and desirables
  • Generating alternative strategies
  • Evaluation of each alternative
  • Testing the primary strategy
  • Choosing a course of action


Stage 2: Planning

A successful project produces an outcome that performs as expected, on deadline and within cost limits. Thus, the three parameters by which a project is planned and controlled are established. ‘Quality’ is defined by specifications, ‘Time’ is defined by schedule, and ‘Cost’ is defined by a budget.

  • Establishing the project objective
  • Choosing a basic strategy for achieving the objective
  • Breaking the project down into sub-units or steps
  • Determination of the performance standards for each sub-unit
  • Deciding on time required to complete each sub-unit
  • Deciding the proper sequence for completing the sub-units and aggregating this information into a time table for the total project
  • Designing the cost of each sub-unit and aggregate costs into the total project budget
  • Designing the necessary staff organization, including the number and kind of positions, qualifications, duties and responsibilities.
  • Deciding on the training needs of the project team members
  • Developing the necessary policies and procedures
  • Documenting the project plans and procedures


Stage 3: Implementing

When the work of a project begins, the project manager has many responsibilities; the work of different individuals and suppliers must be coordinated, the progress of the project must be monitored and measured against the plans; and when variations occur, corrective actions must be taken.

  • Establishing standards
  • Monitoring performance
  • Providing feedback
  • Taking corrective action


Stage 4: Completing

The goal of the project is to deliver an outcome to the client; according to the established project parameters.

  • Testing the project output, before final delivery
  • Delivering the project output to the internal or external clients
  • Assessment of the project output with the client
  • Documenting major problems encountered, solutions, methods, lessons learned
  • Assessment of project staff performance
  • Preparing recommendations for future projects

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